Hospital Muar Problem's

 EXISTING PROCEDURE

• Hospital Muar make an order for Clinic Desa.
• Hospital Muar make an order directly to supplier.
• Clinic Desa make an order through Hospital Muar. 
• XY Pharmacy as a supplier.
• They supply the medicine directly to Hospital Muar & Clinic Desa.
• Hospital Muar will send purchasing order to supplier.
• Hospital Muar will receive the invoice from supplier.

Form Involve

Invoice - Accept by hospital/clinic to prove that they already receive the item ordered and paid it. The hospital/clinic will keep the invoice and send it to financial department.

Purchase order - Create by hospital to make an order to supplier. Include of medicine name, amount and price.

Delivering note - Receive by supplier to inform them that the item have receive.

Receipt - Information about amount they have paid.

HOW OUR NEW SYSTEM WORKS

• Hospital reply and give the authority
• Clinic make order list
• Clinic make order direct to pharmacy
• Pharmacy need prove that hospital approved the authority
• Pharmacy sent the delivery direct to Clinic
• Clinic receive invoice and forward to hospital
• Hospital keep the invoice as prove
• Hospital make an order direct through pharmacy without any permission
• Pharmacy will insert the order into the database for their used

TECHNOLOGY SOLUTIONS

Online - Clinic department make their order with online direct to supplier compare to the existed system. This is to avoid any mistake that occurred with existing procedure.The hospital department also use online to make the order.

Fax - Since the clinic make the order direct to the supplier,  fax used for request and receive authorization from hospital.

HOW TO DEVELOP

METHODOLOGY

To deal with this uncertainty, two or more approaches to the objective may be continued in parallel until a clear choice can be made, a parallel strategy. A strategy that can provide better information for a decision, maintain options, or hedge against the occurrence of an unsatisfactory outcome. It begins from one phase to another. Whenever got own problems, it can be solve first before proceed to another phase. Its safety and efficient to develop an application.

DATABASE

clinic inventory

pharmacy inventory

hospital inventory

FORM

Hospital

Description

• This interface contains a textbox, Masked text box, combo box and button.
• Hospital Muar directly make an order to the supplier.
• This system will include data on the pharmaceutical and medical staff. 
• Date of order is important so that we can know how  long will  taken by the supplier to   deliver medicine.
• Pharmacists and staff information required in this system as a reference to ensure the order as are required, and to know which the staff responsible for ensuring that information entered is accurate.
• Other than that ,the system need to key in data on the medicine name and quantity to be ordered.
•  After all the information filled in the system, system users need to press the submit button and data will be stored in a database.

   Clinic

Description

•  Clinic Desa make an order through Hospital Muar. 
•  Clinic Desa must request permission from Hospital Muar before order the medicine.
•  After the hospital approve the form, this system will key in pharmacy, staff and medicine information.
• Date of order is important so that we can know how  long will  taken by the supplier to deliver medicine.
• Pharmacists and staff information required in this system as a reference to ensure the order as are required, and to know which the staff responsible for ensuring that information entered is accurate.
• Other than that , the system need to key in data on the medicine name and quantity to be ordered.
•  After all the information filled in the system, system users need to press the submit button and data will be stored in a database.

Pharmacy(Hospital)

Pharmacy(Clinic)

 Description

•  XY Pharmacy as a supplier.
•  They supply the medicine directly to Hospital Muar & Clinic Desa.
• Therefore, this system will consist all information about Hospital and Clinic for confirmation ordering.
• Then, press submit button to store the information in the database.
•  Beside that,when press print button,it will appear an invoice which hospital or clinic will get invoice pharmacy as prove that they already receive the item ordered and paid it.

Invoice

 

REQUEST PERMISSION